Happy Monday Morning!
I am excited to bring you this week’s series – “Too much in my inbox” – strategies to keep your email under control.
Let me set the scene…you arrive on Monday morning, or after lunch, or after a meeting, or after your vacation….you check your inbox to see what has developed since you were out of touch, and you are faced with a mountain of new emails. You think to yourself, “but I haven’t even finished dealing with the other ones.”
How do you keep your emails in check? These tips that I will offer this week will benefit anyone; whether you are the manager of your busy family, if you are a small business owner or if you are a busy professional. Managing your inbox will free up time, free up clutter, free up space on your hard-drive. It will free you!
Two rules for inbox maintenance
1. Only keep emails in your inbox that require action on your part.
2. Only check email when you have time to deal with what you might encounter.
Rule 1. By only keeping action items in your inbox, you won’t be bogged down trying to find what needs addressing or needs your response. Don’t store items that you might need for future reference, this is what folders are for (we’ll talk about this later).
Three questions to ask yourself:
1. Do I need to respond to this email?
2. Do I need to forward this email onto other people?
3. Is this email flagged for a future event?
If you answered no to any of the above questions, the email should not be in your inbox. Delete it or file it.
Rule 2: – By only checking your email when you are available to address the incoming emails, you will reduce the chance of “I’ll read this and do it later” syndrome. This rule reduces emails from building up and helps you to stay on top of current items of interests or topic.
Stayed tuned throughout the rest of this week for more tips on how to keep your inbox manageable.
Time Saver/Time Management Guru
Finding more minutes in your day
“This time, like all times, is a very good one, if we but know what to do with it. “
— Ralph Waldo Emerson