Minute by minute

my thoughts on making the most out of all of life's minutes…


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My new video explains it all!

Hi Everyone,

I invite you to take a look at this new video I just created.  I am still working on the ins and outs of video making, but the offer and information in this video is too good to wait.  So bare with the lighting and turn up the volume.  Then – give me a call – and let’s work together.

amy@amymunns

360-440-8800

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When Emailing – Offer More Information

Originally, this blog post was going to be directed to all my small business owner followers.  But as I was thinking about it more and more, I think this information can be applied to either a professional or personal situation, like many of my tips that I offer.

In addition to writing this blog, I do some contract work for a little, local non-profit organization.   We specialize in animal rescue and responsible pet ownership and education.  Yesterday, I received an extremely vague email from someone inquiring about website advertising.  The problem was – from his email I couldn’t tell if he wanted us to advertise on his website or if he wanted to advertise on our website.  I responded from the angle that we don’t advertise on other websites, his response this morning was that he would make  donation in exchange for advertising.  WHAT?  I was so confused, I just point-blank asked him what he was asking to do. He finally responded with clarity.

A couple of months ago, I received an email from my son’s teacher very basically informing me that my son would miss recess because she had received an email from a friend’s father that my son was calling his son names.

Period.   The End.  Seriously – that was about all the email offered.

Both of these emails to me are maddening.  Both are so vague in their information, they both require me to seek more information.  The advertising guy could have introduced himself, his company, stated more clearly what he was hoping to achieve and ask how best to proceed.  The teacher’s email gave no specifics of occurrences or what names had been called – it was so vague and offered so little information, I didn’t even address it with my son.

Here’s my point – I LOVE EMAIL!  It is quick, to the point, always available (no phone tag with email.)  But email also has it drawbacks – messages get lost or misunderstood much more easily if things are not written clearly.

So in the spirit of saving time and energy – and not wasting either on emails that you send – here are a couple of things to remember to help your email messages go through with enough information to combat the need for future and unnecessary followups.

1. More information is better.  Don’t you hate it when people hold back on information?  I certainly do.

2. Don’t create a situation in which a person needs to ask for more information or clarifying details.

3. Introduce yourself and your intentions if this is the first attempt to connect with a person/company.

4. Clearly state what your desires are.  Sometimes emails are just information based that don’t require any further action – but many times they are not.  Be clear what your expectations are of the recipient so there is no confusion later.

There are many email etiquette blogs, books and articles that can be read about the subject.  Here’s my little tidbit on the topic.  Hope it helps!


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Paper, Paper…Everywhere! Part 4 – Take it with you!

Happy Thursday!

Thank you everyone for reading my “Paper, Paper…Everywhere “series.  I hope you are finding it informative and will be able to apply some of the tips to your routine.

So now that we have talked about getting organized and how to reduce incoming paper, there is still a lot of information that comes to you that can’t be dealt with right away because it is either a timing  issue or it is too lengthy to read.

For those things that need to be read but aren’t time sensitive, I recommend creating “to be read” pile.  This pile might contain newsletters from charity, update flyers that come with a bill or statement, quarterly publications from your Alma Marte or your insurance company, magazines, and etc.  From this pile, get in the habit of grab and go and take one of the items with you at all times.  This way, you won’t be at a loss for something to do (besides check Facebook from your phone) when you are waiting for your car’s oil change, waiting at your child’s dentist appointment or getting your hair cut.  You’ll be amazed at how much you can stay on top of things if you have them available when you are.

Thoughts?  I love comments and other suggestions.  Please feel free to send them my way.

Have a great day!

Amy Munns

Time Saver/Time Management Guru
Finding more minutes in your day
office/cell: 360.440.8800

Blog: https://amymunns.wordpress.com/

Facebook: http://www.facebook.com/pages/Amy-Munns-Consulting/114214346504

Linkedin: http://www.linkedin.com/in/amymunns

“This time, like all times, is a very good one, if we but know what to do with it.
— Ralph Waldo Emerson


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Results from the latest “Ask Amy”

A couple weeks ago I opened up the floor and asked for anyone to send me questions on any time saving issues.  I got two really great questions.  But get this – I have been struggling with the answers.  Not so much with the actual answer but more how to relay the answer.

You see, my main purpose of my blog is to offer you quick tips on time saving strategies and other related items.  I don’t want to take up too much of your time reading my time saving advice.  Talk about an oxymoron!

The two questions I recived were:

1. How do I get motivated to do the things I don’t want to do?

2.  What do I do with all the paper that comes into my world?

Both of these topics are HUGE and instead of submitting a novel for you to read on each topic, I am going to break it down.  Stay tuned and check out my blog over the next couple weeks.  Each day I will offer a tip that pertains to one of these topics.  Hopefully, by the end of the weeks, you will find something useful.

Hope you are having a good day!

Amy

http://www.amymunns.com

(PS – please help me grow my business – I still have student loans to pay off!  If you know of anyone that might enjoy or even benefit from my tips, please share my blog or Facebook page with them.  Thank you.)