Continuing on with our discussion this week on how to minimize all those emails in your inbox, I offer a simple solution.
Create more than one inbox.
Now – this does not mean you have carte blanche to go hog-wild and keep unlimited amounts of emails just spread all over the place.
Think of them more as closets – you have your main closet for all your clothing items, a cloak closet for your coats, hats and vacuum, and a linen closet for towels and linens. The same holds true for having different email addresses and inboxes.
I always suggest that people have a personal email address in addition to their professional one.
Additionally, I like to have a totally separate email address and inbox for online purchases. This later inbox will allow you to keep track of purchases you made by keeping the confirmation email and delivery notification email in the inbox until the items arrive at their destination. Then once the items are received and all is correct, you can delete the emails pertaining to that order. Likewise, all the sales and specials emails from the online retailers will come to this inbox and you can view them at your leisure. By keeping them separate from your main inbox, you won’t be distracted to read them or “go shopping” when you should be working or taking care of other business.
I would suggest using this same email address for newsletters and other things that are more information based and don’t really require an action on your part. Then – again – you can read items that are in this inbox at your leisure and not be distracted.
It is easy to create separate email addresses. Most Internet Service Providers (ISP’s) give each account up to five different addresses. Likewise creating an account in Google’s Gmail or Yahoo! Mail or Hotmail is easily done.
See tomorrow for the final part in this series!
Thanks for reading everyone.
Time Saver/Time Management Guru
Finding more minutes in your day
“This time, like all times, is a very good one, if we but know what to do with it. “
— Ralph Waldo Emerson