This email series is all about keeping your inbox at bay. As we talked about in part one – only action items should be in your inbox. But what do you do with the other emails that still hold important information that you don’t want to delete?
Simple! File it!
Although I don’t know every email system, I can’t imagine any reputable ones would not have a way for you to file emails. Creating folders and sub-folders is a very valuable skill to know and master. Folders can be used for both personal and professional use. Here are a few examples:
Professional: create separate folders for each client, every event, every project or report. Creating sub-folders for each of these might look like this: client (main folder) – invoices, memos, old projects and proposals (each sub-folders) where each have their own folder.
Personal: create folders for each of your family members, house projects, vacation possibilities, and general interest. Sub-folders might look like: family – me, husband, son, daughter, pets.
Along similar lines of filing it – another useful method to keep your inbox free of emails is to copy and paste or file meeting information in the body of a calendar appointment. Many calendars have a notes sections that is part of each appointment. Not only does this method keep your inbox clean, but it neatly contains needed information for each appointment. Keep things like directions to a person’s home where you are attending a party, valuable phone numbers for your daughter’s friend’s mom where she is spending the afternoon, reports and agendas for meetings.
This is a long series – three more parts. Would love to hear your thoughts so far.
Time Saver/Time Management Guru
Finding more minutes in your day
“This time, like all times, is a very good one, if we but know what to do with it. “
— Ralph Waldo Emerson