Half way through the week already – wow! Hope it has been a good week for you so far. And I hope you are finding this series helpful – – so without further delay – here is part three.
The Importance of Sorting:
When it comes to managing your inbox, it is important to tackle the emails in a manner that is most productive. Have you ever received an email from someone commenting on a thread and that person’s comments are about six replies too late? When you are dealing with an abundance of emails, it is best to use the sorting technique.
I am familiar with about three or four different email programs, and I would assume all the other major ones like these offer different ways to sort your emails. Typically emails are sorted in the default of last received at the top, oldest emails at the bottom. Try sorting different ways, whether it is by subject or sender.
By Subject: when following a thread on one topic from many people, this method will keep all the emails grouped together. You might be working on a committee that is discussing the next meeting times or some results of a report. On a personal level, maybe you are communicating with your brothers, sisters and parents about summers plans and everyone is adding their thoughts on Disney World versus The Grand Canyon. Keeping the same thread grouped together keeps you on top of what has been said, so you aren’t adding irrelevant or outdated input to the discussion.
By Sender: if you inbox is too full, you might not realize to whom you haven’t responded. Sorting by sender allows you to see all of one author’s emails grouped together. Maybe it is time to finally address all your Mother’s-in-law emails. Or maybe the guy in accounting really does need your expense reports.
Time Saver/Time Management Guru
Finding more minutes in your day
“This time, like all times, is a very good one, if we but know what to do with it. “
— Ralph Waldo Emerson